CobbleStone's Contract Lifecycle Management Software provides a comprehensive solution for automating and centralizing your organization's contract, agreement, committal/obligation management lifecycle, vendor management, process from start to finish. CobbleStone's contract lifecycle software leverages out-of-box features, for contract data field tracking, key alerts, industry specific contract type tracking, enhances your organizational processes via configuration (not customization), integrates seamlessly with other mission critical applications, and provides a user-friendly interface; ensuring ease of use, smooth transitions with high adoption rates, and rapid time-to-value. CobbleStone's Contract Insight is a leading tool used by thousands of contract and procurement professionals. Overall, a great contract management system software product should include full contract, vendor, customer management from requesting contracts, contract approvals and workflows, to contract drafting with templates (with field merging & clause merging), to negotiation, online collaboration, to ink and electronic signatures, and post execution management, spend management & alerts, and optionally purchase / procurement and bidding processing.
| Requesting Contracts: |
With CobbleStone's Contract Management Software solutions: employees , vendors, customers, clients, suppliers, providers, etc. have the permission based ability to request a new contract through a standard, centralized process.
Contract Tracking - Track Contract Request
Contract Insight can easily and quickly capture, route, manage and monitor contract requests, agreements, committal or obligation. Contract Insight powerful contract technology allows organizations to capture configurable contract key fields, data requirements and process workflow approvals for each type of contract, while centralizing and streamlining your contract management lifecycle workflow.
| Contract Authoring & Assembly [contract writing]: |
Contracting professionals can utilize Contract Insight to create/author and draft contracts in any type of document creation program. Existing document templates can be leveraged by Contract Insight for use with contract authoring.
MS Word Integration
Contract Insight is designed to work with; not against, your organization's existing methods of writing and negotiating contracts. Legal teams can continue to utilize MS Word's tried-and-true functionality, while Contract Insight maintains a transparent, real-time two-way integration between our word-like editor and MS Word itself.
Contract Insight Word-like Template Editor
Contract Insight's word-like editor can be used in two different ways. Users can copy and paste (or drag and drop) the text from the document, or draft the contract from scratch in the template editor.
| Contract Negotiations & Online Collaboration Portal: |
Users can create drafts and versions of their contracts for review by other employees, or even vendors/customers/clients, etc. All drafts and versions are fully exportable to both MS Word as well as PDF formats.
Contract Insight allows real-time access to all key contract data by employees, users and optionally vendors/customers/clients, etc. All document information is available online through our web interface, and fully searchable by any data point captured in the system.
Side-by-side comparisons of different drafts and/or versions provide a quick and easy way for users to review changes and determine what the next steps are.
| Contract Approvals Process(es): |
CobbleStone's Contract Management Software system leverage your organization’s existing lifecycle management workflows by providing user definable/configurable approval workflow processes that can be initiated from any step in the contract lifecycle. Organizations can create parallel, serial or hybrid approval workflows as simple or complex as needed through our easy-to-use workflow configuration user interface.
By establishing rules for workflow processes, your organization is assured that the proper reviews, approvals, tasks, events, notifications and alerts will be initiated for every contract at precisely the right time.
Notification & Alerts
Automatic email and system calendar alerts are configured and delivered by the system. Both are designed to alert all key business users and stakeholders to any and all process step’s assignments, information, requirements and deadlines.
| Contract Execution and Electronic Signatures: |
CobbleStone's Contract Insight systems assists organizations by controlling, optimizing and shortening the processing time needed for the drafting, review, approval and execution of a contract.
Finalized Contract Files
Secure and centralized repositories for each contract provide an easy to navigate and find location for all final and signed files.
| Contract Obligation & Task / Alert Management: |
Organization value from CobbleStone's Contract Management Software solutions doesn't end when the contract has been executed. The life of a contract & its relationships continue post-execution with alerts, workflow processes, risk assessment, spend management, compliance monitoring, and advanced reporting metrics.
Take advantage of contract pricing and budget tracking. Track & monitor vendor related costs, line item and overall financials reporting, and receive advanced budget alerts using vendor/client management.
Obligation & Task Events
Workflow processes for obligations and tasks are not relegated to your organization's pre-execution timeframe. They can be targeted to execute when certain criteria are met, prior to execution, after execution, or both. This flexibility assures that the proper approvals, notifications and alerts will be initiated for every contract at precisely the right time.
Notification & Alerts
Automatic email and system calendar alerts are configured & delivered by the system. Both are designed to alert all key business users and stakeholders to any and all process step’s assignments, information, requirements and deadlines.
| Contract Compliance Auditing, Monitoring & Reporting: |
Advanced reporting capabilities are targeted to provide organizations with visibility into all contractual relationships across business units/entities including fully audit trails for every contract. Regulatory, Legal, and other compliance standards are maintained through advanced reporting metrics & automated system notification of key dates and renewal requirements.
Personal Defined Dashboards
Personal dashboards provide a convenient and personalized launching point for all of your activities within the system, automatically displaying information that needs to be on your radar each day.
Reporting Manager (Ad-Hoc)
Ad-Hoc reporting provides user definable custom reports such as status reports, upcoming tasks, financial commitments, or date ticklers. Reports are exportable to Word, Excel or PDF.
Online Report Designer
The online report designer allows users to completely customize and design a report's layout as well as the information it is displaying. The online report designer also provides dozens of export options including Word, Excel, PDF, CSV, Rich Text, Image formats and many more.
| Contract Renewals & Amendments: |
CobbleStone's Contract Management Software system enable organizations to capitalize on each and every renewal opportunity by identifying candidates for renewal, alerting employees to these contracts in time to make business decisions, and creating new contracts or drafts based on existing ones.
Identify Next Steps
Each renewal requirement is identified in advance, providing necessary lead time to key business users and stakeholders to review and make decisions on which process to follow for renewals, amendments, terminations or any other actions.